Constitution

1. NAME

The name of the Group shall be THE ILKESTON FOOTBALL CLUB SUPPORTERS GROUP, hereafter referred to as the Group.

2. OBJECTIVES

The objectives of the Group are to:

2.1 Raise the profile of Ilkeston Football Club.

2.2 Promote the support of Ilkeston Football Club.

2.3 To raise funds to assist with raising the profile an promoting the support of Ilkeston Football Club

3. PROHIBITIONS

The Group is secular and non-political shall not discuss or encourage any political or religious affiliations.

4. OFFICE BEARERS

The office bearers shall be The Chairperson, Secretary, Treasurer, Membership Secretary, and Website Administrator/Media Relations Officer.

5. COMMITTEE

The affairs of the Group shall be under the management of the office bearers and up to nine (9) Committee Members, such members being elected for a period of one year, and everyone being eligible for re-election. The Committee shall have powers to fill any vacancy in their membership through co-option until the Annual General Meeting (AGM).

The Committee shall appoint conveners to organise functions, such conveners being responsible for collecting all monies and paying all accounts and shall submit a balance sheet to Committee within one month from the date of each function. The Committee shall make rules and regulations as may be considered necessary, all such rules as made, altered or added, being on every member unless set aside at the AGM. No member of the Committee shall make profitable gain from any monies received on behalf of the Group.

The Committee shall meet once a month or at intervals considered necessary and agreed by the committee. At Committee Meetings 50% will form a quorum. Open meetings for all members will be held on a quarterly cycle, or as deemed appropriate by the Committee.

6. CHAIRPERSON

The Chairperson shall preside at all meetings, including Committee Meetings. They shall have a deliberate vote and a casting vote in all decisions. In their absence the chair shall be filled by the Secretary, or failing them, a member appointed by the Committee members present at any such meeting.

7. SECRETARY

The Secretary will issue all notices calling meetings of the Group and Committee, and in general attend to all correspondence. They will keep records of meetings and engross them into the Minute Book. They will post copies of Minutes to all Member Clubs/Group Secretaries in rotation with meetings.

8. MEMBERSHIP SECRETARY

The Membership Secretary will keep a record of all members of the Group. They will be responsible to; collect any membership fees and/or subscriptions; ensure that any monies collected are accounted for and paid over in full to the Treasurer within one month of collection; issue receipts and/or any other form of confirmation of membership of the Group; ensure that the membership of any Group member who leaves the Group in any way (including expulsion) is rescinded.

9. TREASURER

The Treasurer shall keep correct records of all transactions in the Group funds. They shall keep a bank account in the name of the Group, to be operated by any two from The Chairperson, Secretary, Treasurer, or Membership Secretary. They shall submit a statement to the Committee at each Committee Meeting and at the end of the financial year shall close their books and prepare a statement of account inclusive of all receipts and expenditure to be presented to the AGM. When it is deemed appropriate, the statement of account will be audited by an appropriate independent individual. The Financial year will run from 1st April until 31st March each year.

10. WEBSITE ADMINISTRATOR/MEDIA RELATIONS OFFICER

The Website Administrator/Media Relations Officer will ensure that a website is in place, that it is maintained up to date with the business of the committee being published on the website and all other activities being listed accordingly. The shall also maintain relations with local media to publicise and promote the activities of the Group.

11. MEMBERSHIP

Membership will be open to all individual supporters of Ilkeston Football Club who are willing to abide by the Group’s Constitution and Rules.

12. ANNUAL GENERAL MEETING (AGM)

The AGM is a formal meeting that will be held once a year normally in the period between 31st March and the 31st May of each year or as adjusted by the Committee. The main purpose of the AGM will be to deal with; the election of office bearers and committee members; fix membership fees; present the annual report; presentation of the accounts; and deal with any other relevant business.

A copy of the Balance Sheet and an officer/committee member nomination form will normally be sent with the notice of the AGM. Any nominations for officer roles and committee membership must be must be supported by at least two registered members of the Group and must be received in writing by the Secretary no later than five days before the AGM. All officially registered members, will be eligible to vote at the AGM. One vote per member.

13. EXTRAORDINARY GENERAL MEETING (EGM)

The purpose of an EGM is to deal with an urgent item of business that would normally only be dealt with at an AGM but for what-ever reason has arisen at some other time. An EGM can be called at any time by either a majority of the full committee membership or 25% of the individual membership. Reasons for requesting an EGM must be made in writing to the Secretary. These reasons will then be stated in a notice to the full membership of the Group with 14 days notification of the EGM being given to Members.

14. SUBSCRIPTIONS

Individual membership annual subscriptions must be paid by 30th September each year.
Members who have failed to pay their annual subscription by this time will have all voting rights and any benefits of Group membership suspended until payment is made.

15. COMPLAINTS

All complaints must be made to the Secretary in writing. Differences between members shall be referred to the Committee who shall have the power to deal with any complaint as they deem fit.

16. SUSPENSION AND EXPULSION

The committee shall have the power on a majority vote to suspend or expel any member whose conduct is not in keeping with the best interests of the Group. In the event of a member being suspended for any reason, such suspension will take effect as and from the date of such incident, which will be considered as soon as possible by the Committee. The member will be notified of the decision and allowed 14 days in which to appeal.

17. ALTERATIONS

No major alterations shall be made in the constitution except by a majority of two thirds of voting at the AGM or at any EGM called for that purpose, 14 days prior notice having beengiven of proposed alterations.

The Group’s membership is open to all who support Ilkeston Football Club. The Group is committed to fairness and equality for all regardless of their colour, race, ethnicity, nationality, gender, sexual orientation, marital status, disability, age, religion or belief.

The affairs of the Group shall be under the management of the office bearers and up to nine (9) Committee Members, such members being elected for a period of one year, and everyone being eligible for re-election. The Committee shall have powers to fill any vacancy in their membership through co-option until the AGM. The Committee shall appoint conveners to organise functions, such conveners being responsible for collecting all monies and paying all accounts and shall submit a balance sheet to Committee within one month from the date of each function. The Committee shall make rules and regulations as may be considered necessary, all such rules as made, altered or added, being on every member unless set aside at the AGM. No member of the Committee shall make profitable gain from any monies received on behalf of the Group. The Committee shall meet once a month or at intervals considered necessary and agreed by the committee. At Committee Meetings 50% will form a quorum. Open meetings for all members will be held on a quarterly cycle, or as deemed appropriate by the Committee.